Variation is the enemy! It can introduce waste and errors into a process. The more there is, the more errors. The more errors, the more waste.

What is Variation?

Quick answer: it’s a lack of consistency. Imagine that you’re manufacturing an item. Say, a certain sized screw. Firstly, you want the parameters to be the same in every single screw that you produce. Material strength, length, diameter and thread frequency all need to be uniform. Secondly, your customers want a level of consistency. They want a certain size of screw to all be the same. Using a screw that’s the wrong size might have serious consequences in a construction environment. So a lack of consistency in our products is bad.

We call the differences between multiple instances of a single product variation.

Why Measure Variation?

We measure it for a couple of reasons:

  • Reliability: We want our customers to know that they’ll always get a certain level of quality from us. Also, we’ll often have a Service Level Agreement or similar in place. Consequently, every product needs to fit specific parameters.
  • Costs: Variation costs money. So to lower costs, we need to keep levels low.

Measuring Variation vs Averages

Once, companies tended to measure process performance by average. For example, average tensile strength or average support call length. However, a lot of companies are now moving away from this. Instead, they’re measuring variation. For example, differences in tensile strength or in support call lengths.

Average measurements give us some useful data. But they don’t give us information about our product’s consistency. In most industries, focusing on decreasing fluctuations in processes increases performance. It does this by limiting factors that cause outlier results. And it often improves averages by default.

How Do Discrepancies Creep into Processes?

Discrepancies occur when:

  • There is wear and tear in a machine.
  • Someone changes a process.
  • A measurement mistake is made.
  • Material quality or makeup varies.
  • The environment changes.
  • A person’s work quality is unpredictable.

There are six elements in any process:

  1. Method
  2. Mother Nature, or Environmental
  3. Man, or People
  4. Measurement
  5. Machine
  6. Materials.

In Six Sigma, these elements are often displayed like this:

6M's of Six Sigma
6M’s of Six Sigma

Discrepancies can creep into any or all elements of a process.

To read more about these six elements, see 5 Ms and one P (or 6Ms).

For an example of changing processes contrarily causing variation, see the Quincunx Demonstration.

Process spread vs centering

Process spread vs centering
Process spread vs centering

Types of Variation

There are two basic types which can occur in a process:

  • common cause
  • special cause.

Common Cause

Common cause variation happens in standard operating conditions. Think about the factory we mentioned before. Fluctuations might occur due to:

  • temperature
  • humidity
  • metal quality
  • machine wear and tear.

Common cause variation has a trend that you can chart. In the factory mentioned before, product differences might be caused by air humidity. You can chart those differences over time. Then you can compare that chart to weather bureau humidity data.

Special Cause

Conversely, special cause variation occurs in non standard operating conditions. Let’s go back to the example factory mentioned before. Disparities could occur if:

  • a substandard metal was delivered.
  • one of the machines broke down.
  • a worker forgot the process and made a lot of unusual mistakes.

This type of variation does not have a trend that can be charted. Imagine a supplier delivers a substandard material once in a three-month period. Subsequently, you won’t see a trend in a chart. Instead, you’ll see a departure from a trend.

Why is it Important to Differentiate?

It’s important to separate common cause and special cause because:

  • Different factors affect them.
  • We should use different methods to counter each.

Treating common cause as special cause leads to inefficient changes. So too does treating special cause like common cause. The wrong changes can cause even more discrepancies.

How to Identify

Run Charts

Use run charts to look for common cause variation.

  1. Mark your median measurement.
  2. Chart the measurements from your process over time.
  3. Identify runs. These are consecutive data points that don’t cross the median marked earlier. They show common cause variation.

Control Charts

Meanwhile, use control charts to look for special cause variation.

  1. Mark your average measurement.
  2. Mark your control limits. These are 3 standard deviations above and below the average.
  3. Identify data points that fall outside the limits marked earlier. In other words, above the upper control limit or below the lower control limit. These show special cause variation.

Calculating

Variation is the square of a sample’s standard deviation.

Variation = SD2

How to Find the Cause of Variation

So far, you’ve found any significant variation in your process. However, you haven’t found what its cause might be. Hence, you need to find the source.

You can use a formal methodology like Six Sigma DMAIC, Use a multi vari chart to identify the source of variation.

How to Find and Reduce Hidden Causes of Variation

DMAIC methodology is the Six Sigma standard on how to identify variation in a process, analyze the root cause, prioritize the most advantageous way to remove a given variation, and test the fix. The tools you would use depend on the kind of variation and the situation. Typically we see either a “data door” or a “process door” and use techniques that are most appropriate.

For a smaller, shorter cycle methodology you could try Lean tools like Kaizen or GE’s Work Out.

How to Counter Variation

Once you identify its source, you need to counter it. As we implied earlier, the method you use depends on its type.

Counter common cause variation using long term process changes.

Counter special cause variation using exigency plans.

Let’s look at two examples from earlier in the article.

  • Product differences due to changes in air humidity. This is common cause variation.
  • Product differences due to a shipment of faulty metal. This is special cause variation.

Countering common cause variation

As stated earlier: to counter common cause variation, we use long term process changes. Air humidity is a common cause. Therefore, a process change is appropriate.

We might subsequently introduce a check for air humidity. We would also introduce a following step. If the check finds certain humidity levels, then change the machine temperature to compensate. The new check would be run several times a day. Whenever needed, staff would change machine temperature. These changes then lengthen the manufacture process slightly. However, they also decrease product differences in the long term.

Countering special cause variation

As we said earlier: to counter special cause variation, we need exigency plans. These are extra or replacement processes. We only use them if the special cause is present, though. A large change in metal quality is unusual. So we don’t want to change any of our manufacture processes.

Instead, we implement a random check of quality after every shipment. Then, an extra process to follow if a shipment fails its quality check. The new process involves requesting a new shipment. These changes don’t lengthen the manufacture process. They do add occasional extra work. But extra work happens only if the cause is present. Then, the extra process eliminates the cause.

Combining Variation

Rather than finding variation in a single sample, you might need to figure out combined variance in a data set. For example, a set of two different products. For this you’ll need the variance sum law.

Firstly, look at whether the products have any common production processes.

Secondly, calculate the combined variance using one of the formulas below.

No shared processes

The two products don’t share any production processes? Great! Then you can use the simplest version of the variance sum law.

Variance(X + Y) = Variance(X) + Variance(Y)
Variance(X - Y) = Variance(X) + Variance(Y) 

Shared processes

The two processes do share some or all production processes? That’s OK, you’ll just need the dependent form of the variance sum law instead.

Variance(X + Y) = Variance(X) + Variance(Y) + Covariance(X,Y)
Variance(X - Y) = Variance(X) + Variance(Y) - Covariance(X,Y) 

Calculate covariance using the following formula.

Cov(X,Y) = Σ ((X-μ) * (Y-ν)) / n-1 

where:

  • μ is the mean value of X.
  • ν is the mean value of Y.
  • n = the number of items in the data set.

Additional Resources

What You Need to Know for Your Six Sigma Exam

Combating variation is integral to Six Sigma. Therefore, all major certifying organizations require that you have substantial knowledge of it. So let’s walk through how each represents what they expect.

Green Belts

ASQ Six Sigma Green Belt

ASQ requires Green Belts to understand the topic as it relates to:

Exploratory data analysis
Create multi vari studies. Then interpret the difference between positional, cyclical, and temporal variation. Apply sampling plans to investigate the largest sources. (Create)

IASSC Six Sigma Green Belt

IASSC requires Green Belts to understand patterns of variation. Find this in the Analyze Phase section.

Black Belts

Villanova Six Sigma Black Belt

Villanova requires Black Belts to understand the topic as it relates to:

Six Sigma basic premise

Describe how Six Sigma has fundamentally two focuses – variation reduction and waste reduction that ultimately lead to less defects and increased efficiency.

Understand the concept of variation and how the six Ms have an influence on the process.

Understand the difference between assignable cause and common cause variation along with how to deal with each type.

Multi vari studies

Create and interpret multi vari studies to interpret the difference between within piece, piece to piece, and time to time variation.

Measurement system analysis

Calculate, analyze, and interpret measurement system capability using repeatability and reproducibility, measurement correlation, bias, linearity, percent agreement, precision/tolerance (P/T), precision/total variation (P/TV), and use both ANOVA and control chart methods for non-destructive, destructive, and attribute systems.

ASQ Six Sigma Black Belt

ASQ requires Black Belts to understand the topic as it relates to:

Multivariate tools

Use and interpret multivariate tools such as principal components, factor analysis, discriminant analysis, multiple analysis of variance etc to investigate sources of variation.

Multi vari studies

Use and interpret charts of these studies and determine the difference between positional, cyclical and temporal variation.

Attributes data analysis

Analyze attributes data using logit, probit, logistic regression, etc to investigate sources of variation.

Statistical process control (SPC)

Define and describe the objectives of SPC, including monitoring and controlling process performance, tracking trends, runs, etc and reducing variation in a process.

IASSC Six Sigma Black Belt

IASSC requires Black Belts to understand patterns of variation in the Analyze Phase section. It includes the following:

Candidates also need to understand its impact on statistical process control.

ASQ Six Sigma Black Belt Exam Questions


This section requires you to be logged in to either a Pass Your Six Sigma Exam or a free account. Sign up in seconds with the buttons below!

Login to your account
OR
Enroll in Pass Your Six Sigma Exam
OR
Get a Free Account

Questions, comments, issues, concerns? Please leave a note in the comments below!


Question: A bottled product must contain at least the volume printed on the label. This is chiefly a legal requirement. Conversely, a bottling company wants to reduce the amount of overfilled bottles. But it needs to keep volume above that on the label.

variation question

Look at the data above. What is the most effective strategy to accomplish this task?

(A) Decrease the target fill volume only.
(B) Decrease the target fill variation only.
(C) Firstly decrease the target fill volume. Then decrease the target fill variation.
(D) Firstly decrease the target fill variation. Then decrease the target fill volume.

Comments (2)

Ijust wanted to thank you Ive been calling and searching reading etc never could find one source to stay focused on to study. Thanks to you now I have found that course and plan to stay on track any recommendations Thanks for helping and taking the time to help people I really appreciate this really thanks any suggestioins you have for me I appreciate.

May God bless you and thanks

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.